Data Retention: Minimize Human Error in Security

Data Retention: Minimize Human Error in Security

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Data retention, ugh, its one of those things that sounds super technical, right? Data Retention: Choose the Best Security Tools . But really, it boils down to keeping the right data for the right amount of time (and not keeping the wrong stuff, ya know?). And when it comes to security, getting data retention wrong?

Data Retention: Minimize Human Error in Security - managed service new york

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Well, that can open a whole can of worms, especially when human error gets thrown into the mix.


Think about it. Youve got a system, all fancy and digital, designed to automatically delete old customer data after, say, seven years.

Data Retention: Minimize Human Error in Security - managed it security services provider

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Thats the plan, anyway.

Data Retention: Minimize Human Error in Security - managed service new york

    But then someone, maybe a well-meaning intern trying to be helpful (weve all been there!), accidentally tweaks a setting. Boom. Suddenly, datas being kept forever. Or, even worse, everything gets wiped way too early. (Oh, the horror!).


    Thats where the human element kicks in and messes everything up. Were not perfect, are we? We make mistakes. We forget passwords, we click on suspicious links, and yeah, sometimes we mess with settings we shouldnt be messing with. The problem is, in data retention, even a little mistake can have huge (and expensive!) consequences. Imagine a company gets audited and it turns out they havent been deleting data properly?

    Data Retention: Minimize Human Error in Security - managed service new york

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    Fines, lawsuits, the whole shebang. Not good.


    So, what can we do to minimize human error in data retention? Well, for starters, make the systems themselves as foolproof as possible. Think clear instructions, user-friendly interfaces, and maybe even a little "Are you SURE you want to do this?"

    Data Retention: Minimize Human Error in Security - managed service new york

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    pop-up before anything drastic happens.

    Data Retention: Minimize Human Error in Security - managed it security services provider

      Automation is key here too. The less relying on manual processes, the less chance of someone accidentally hitting the wrong button or forgetting a step.


      And (this is a big one), train, train, train! Make sure everyone who touches the data retention system understands exactly what theyre doing, why theyre doing it, and what the consequences are if they screw up. Regular refresher courses arent a bad idea either. People forget things, okay?


      Finally, and this is something often overlooked, accountability.

      Data Retention: Minimize Human Error in Security - managed service new york

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      Someone needs to be responsible for making sure the data retention policies are being followed. Not just some nebulous "the IT department," but an actual person (or team) who owns the process. That way, if something goes wrong, you know who to talk to (and hopefully, they know what theyre talking about).




      Data Retention: Minimize Human Error in Security - managed it security services provider

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      Look, data retention isnt exactly the most exciting topic in the world. But its super important, especially when it comes to security. By minimizing human error through better systems, better training, and better accountability, we can keep our data safe, our companies out of trouble, and maybe even give those poor interns a break. Because lets face it, weve all been there.